Privacy policy

Version: May 2018

Whenever you visit our website, use one of our services, access any of our platforms, or contact us, you will be subject to our current Privacy Policy. You should review the above-mentioned text to ensure that you are in agreement with it.

This Privacy Policy is intended to help you understand what data we collect and what we do with it. Our Privacy Policy explains:

  • what information we collect and why;
  • how we use that information;
  • the options that we offer, including a way of accessing and updating that information.

1. Responsible Party:

As the party responsible for processing this data, the INSTITUTE OF CONTINUING EDUCATION'S FOUNDATION (hereafter, "UPF-UPF Barcelona School of Management" or the "Foundation"), takes users' privacy very seriously, and promises to do everything in its power to respect it.

For the purposes of this policy, we understand a user as any type of interested party included in this document.

When users visit the website, https://www.bsm.upf.edu/en, as well as the Platforms that we offer (hereafter, "the Platforms") and other domains owned by UPF-UPF Barcelona School of Management (hereafter, "Sites" or "Websites"), request information, request or employ any of our services, UPF-UPF Barcelona School of Management can handle the personal data of those users.

The identifying details of UPF-UPF Barcelona School of Management are:

Identity: INSTITUTE OF CONTINUING EDUCATION'S FOUNDATION
CIF: G-60,414,182
Foundations Registry: number 766 in virtue of resolution issued on March 25, 1994 by the Councilor of Justice.
Address: Balmes 132-134, 08008, Barcelona
Phone: +34 93 542 18 00
email: rgpd@bsm.upf.edu

2. Personal information we handle

We collect personal data in the following ways:

  • Personal information that you give us: when you fill out any of the forms available on our website or any physical form, whether for registration or independent learning, register on and/or access our Platforms, or employ any of our activities, services and programming.
  • Using cookies and similar technologies: when you visit our website, we use several technologies to collect and store information. This can include the use of cookies or similar technologies to identify your web browser or device. We also use these technologies to collect and store information when you interact with services that we offer (such as paying tuition fees), or other Google functions that may appear on other sites. Google Analytics helps us analyze the traffic to our website and/or applications, when relevant. You can obtain more information about how we handle the personal data that we have collected with cookies in our Cookies Policy.

The aforementioned personal data can be sorted into the following categories:

  • Identifying information: first name, last names, physical address, email, marital status, image.
  • Academic information: dossier, grades, degrees, language competence.
  • Financial information: information about your economic and financial situation (incomes, financial situation, tax information, bank account).
  • Professional information: CV, place of employment, occupation.
  • Information about profiling: interests, hobbies.
  • Connective data identifying data: IP, logs.

Likewise, we handle the personal data of different types of interested parties, which include and are not limited to the following:

  • Website and Platform Users: personal data of users that come into contact with UPF-UPF Barcelona School of Management through our Website or that use any of the Platforms to which we offer access, or can otherwise be freely accessed.
  • Students: personal data of the individuals registered in the academic programs organized and offered by UPF-UPF Barcelona School of Management, both directly and/or in collaboration with third parties (whether other higher education entities or companies of any type with activities related to teaching or with knowledge as the object of the program), through any channel (open education or in-company education) and in any format (in person, blended, or online).
  • Alumni: former students of any program organized or offered by UPF-UPF Barcelona School of Management.
  • Collaborators/suppliers: academic collaborators, speakers, lecturers, any type of service providers.

3. Purposes of Processing, Legal Grounds for, and Length of Storage for Personal Information

Just as we have mentioned previously, we handle the obtained personal data using several channels. Likewise, the way that we process this personal data is based on the different types of interested parties and is in accordance with distinct purposes:

3.1. Objectives of USER processing on the Website and Platforms

The personal data obtained through the UPF-UPF Barcelona School of Management Website and platforms will be used for the following objectives:

  1. Handle the requests for information and/or inquiries submitted by the user.
     
    Length of storage: until the time at which the interested party withdraws their consent for the storage of the aforementioned communications.
     
    Legal grounds: The consent implicit in the user's application and/or inquiry, so that UPF-UPF Barcelona School of Management can handle it.
     
  2. Enable the use of the functionalities offered on the Website, including the use of and/or subscription to the academic programs also offered on the Site, which include user attendance of events (conferences and briefing sessions, or other events of an analogous nature) promoted by the Website and the ability to request pre-enrollment or information on different courses / masters programs / postgraduate programs and conferences offered on the Website.
     
    Length of storage: as long as there exists a contractual and/or business relationship between the user and UPF-UPF Barcelona School of Management. And once terminated, the length of time necessary to comply with applicable legal obligations.
     
    Legal grounds: Execution of the contractual and/or business obligations assumed on the Website by the user and UPF-UPF Barcelona School of Management.
     
  3. In the event that a user submits their resume and/or job application to UPF-UPF Barcelona School of Management, that user's data will be used to handle the aforementioned application and, when applicable, allow said user to participate in the selection process for a job position at UPF-UPF Barcelona School of Management.
     
    Length of storage: All resumes are destroyed after a period of six months from the completion of the aforementioned selection process; therefore, if a user wishes to continue being part of the UPF-UPF Barcelona School of Management database, they should resubmit their resume once the aforementioned time period has elapsed.
     
    Legal grounds: The consent implicit in the user's submission of their resume and/or job application.
     

3.2. Objectives of STUDENT processing

  1. Management of requests for enrollment to the programs offered by UPF-UPF Barcelona School of Management.
     
    Length of storage: as long as there exists an academic relationship between the student and UPF-UPF Barcelona School of Management. And once terminated, the length of time necessary to comply with applicable legal obligations.
     
    Legal grounds: Execution of the academic obligations assumed by the student and UPF-UPF Barcelona School of Management.
     
  2. The formalization, registration, administrative management, execution, and development of training programs, access to the programs' teaching Platforms, and all teaching activities of UPF-UPF Barcelona School of Management.
     
    Length of storage: as long as there exists an academic relationship between the student and UPF-UPF Barcelona School of Management. And once terminated, the length of time necessary to comply with applicable legal obligations.
     
    Legal grounds: Execution of the academic obligations assumed by the student and UPF-UPF Barcelona School of Management.
     
  3. The management of scholarships and grants for the university community.
     
    Length of storage: as long as there exists a relationship between the student and UPF-UPF Barcelona School of Management. And once terminated, the length of time necessary to comply with applicable legal obligations.
     
    Legal grounds: Execution of scholarship or grant management.
     
  4. Career guidance services (employment services/Career paths/External academic work experience programs).
     
    Length of storage: as long as there exists a contractual and/or business relationship between the student and UPF-UPF Barcelona School of Management. And once terminated, the length of time necessary to comply with applicable legal obligations.
     
    Legal grounds: Execution of the contractual and/or business obligations assumed by the student and UPF-UPF Barcelona School of Management.
     
  5. Segmentation and production of profiles, statistical study of the services and contents, tastes and preferences, surveys or forms.
     
    Length of storage: until the time at which the student withdraws their consent for the storage of the aforementioned processing.
     
    Legal grounds: The explicit consent given by the student for the above-mentioned processing.
     

3.3. Objectives of ALUMNI processing.

  1. Maintenance of the UPF-UPF Barcelona School of Management Alumni program and management of relationships with former students.
     
    Length of storage: as long as there exists a contractual and/or business relationship between the Alumni and UPF-UPF Barcelona School of Management. And once terminated, the length of time necessary to comply with applicable legal obligations.
     
    Legal grounds: Execution of the contractual and/or business obligations assumed by the Alumni and UPF-UPF Barcelona School of Management.
     
  2. Organization of activities and events for former students.
     
    Length of storage: as long as there exists a contractual and/or business relationship between the Alumni and UPF-UPF Barcelona School of Management. And once terminated, the length of time necessary to comply with applicable legal obligations.
     
    Legal grounds: Execution of the contractual and/or business obligations assumed by the Alumni and UPF-UPF Barcelona School of Management.
     
  3. Management of the Alumni web portal.
     
    Length of storage: as long as there exists a contractual and/or business relationship between the Alumni and UPF-UPF Barcelona School of Management. And once terminated, the length of time necessary to comply with applicable legal obligations.
     
    Legal grounds: Execution of the contractual and/or business obligations assumed by the Alumni and UPF-UPF Barcelona School of Management.
     
  4. Career guidance services (employment service).
     
    Length of storage: as long as there exists a contractual and/or business relationship between the Alumni and UPF-UPF Barcelona School of Management. And once terminated, the length of time necessary to comply with applicable legal obligations.
     
    Legal grounds: Execution of the contractual and/or business obligations assumed by the Alumni and UPF-UPF Barcelona School of Management.
     

3.4. Objective of COLLABORATOR /SUPPLIER processing.

  1. To manage the assignment established in the contract, including the planning of activities and the administration of payments and other relevant benefits for the collaborator/supplier.
     
    Length of storage: as long as there exists a contractual and/or business relationship between the collaborator/supplier and UPF-UPF Barcelona School of Management. And once terminated, the length of time necessary to comply with applicable legal obligations.
     
    Legal grounds: Execution of the contractual and/or business obligations assumed by the collaborator/supplier and UPF-UPF Barcelona School of Management.
     

3.5. Processing objectives common to all types of interested parties (website and platforms users, students, alumni and collaborators/suppliers).

  1. To regularly inform interested parties about the products, services, novelties of UPF-UPF Barcelona School of Management, publications, invitations, programs, newsletter, activities and events of the company, including by electronic means, provided that the aforementioned users have expressly consented to the processing mentioned above.
     
    Length of storage: until the time at which the interested party withdraws their consent for the storage of the aforementioned communications.
     
    Legal grounds: The explicit consent given by the interested party for the reception of the above-mentioned communications.
     

4. Recipients

In accordance with the foreseen processing objectives indicated in the previous point, the personal contact information of the Website and Platforms users—students, alumni and collaborators/suppliers—will be communicated to the collaborating companies of UPF-UPF Barcelona School of Management, always with explicit user consent for such purposes. Information about the companies collaborating with UPF-UPF Barcelona School of Management can be requested by email: rgpd@bsm.upf.edu.

Regarding the personal data of students and certain collaborators/suppliers, we may communicate this data to collaborative academic entities in international or European programs to which the above-mentioned student has subscribed, or with which the above-mentioned collaborator/supplier participates. The aforementioned communication will be carried out based on the program's own management and execution.

Likewise, we advise that users' Personal Data will be accessible to third parties acting in the name of UPF-UPF Barcelona School of Management, provided that the above-mentioned access and data processing is essential to furnishing a specific service to the Foundation. In the above-mentioned scenario, UPF-UPF Barcelona School of Management will always carry out the corresponding commission for processing with each of these third parties, which will use said data exclusively for the objectives determined by UPF-UPF Barcelona School of Management in each case.

To that end, we may use the platform MailChimp to send commercial communications. This involves the transfer of user information to a responsible party located in the United States, The Rocket Science Group LLC, the parent company of the aforementioned platform, which is associated with Privacy Shield (www.privacyshield.gov) with regard to the protection of personal information. Likewise, Mailchimp collects online information (including your email and IP address) using its tracking technologies, which may also be transferred.

5. Rights

The interested parties can exercise the following rights related to their personal data before UPF-UPF Barcelona School of Management: access; rectification; suppression; processing limitation; portability of data and deletion.

Likewise, throughout the processing of the interested party's data, the standing of which is based in the consent given by the interested party, the interested party has the right to withdraw the aforementioned consent at any time without it affecting the legality of the processing based on the consent given prior to its withdrawal.

To exercise such rights, the interested party can send an application with a copy of their passport ID or another valid, identifying document attached, to Balmes 132-134, 08008, Barcelona; or to the following e-mail address: rgpd@bsm.upf.edu.

In any case, should they consider it appropriate, the user has the right to file a complaint with the corresponding control authority.

Changes or modifications to our privacy policy

We may revise this Privacy Policy when suitable and publish the most updated version in our website. We will inform you in the event that your rights are significantly affected as a result of a revision.

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